Attendance Tracking App- AS Institute Ajmer

Explore this case study on an attendance tracking software with Pioneer Group of Professional Studies.

Technologies

Mobile
React Native

Industries

Education

Implementation

About Client- Attendance Management System

About Client

AS Institute Ajmer has been in the education field past 2012. AS Institute Ajmer might be a new name in the education industry but people are well-versed with Institute of Professionals. The institute focuses on providing a blend of education and culture to its students.

Offers children basic and advance facilities while imparting easy education
Teaches children through audio-visual modules
A staff of trained teaches that focuses on giving an all-round development to the students
https://asinstituteajmer.com/
Location: Ajmer, Rajasthan, India

Project Background- Attendance Tracking App

Requirement was to manage the attendance online. Attendance was one of the criteria that decided if the student can be promoted to a higher ability batch. We discussed with the staekholders and they informed us to come up with a solution where the students, teachers and parents can see at a glance if the student is attending all classes which has a direct corelation with the students performance and helpng them decide the eligibility of the student if they secured the Minimum threshold of attending the classes. Now with the lectures already happening online this app would greatly assist in ensuring the attendance loop is closed fast with all parties have a digital record of the class attendance

Scope & Requirement

Teacher Mode:

Design an app where a teacher can view the list of children assigned to them.
Children will be attending multiple lectures each day.
The teacher needs to check-in and check-out the students on each of the lectures.
Ability to export attendance for each class or student
Only allow marking attendance by Teacher and close the window to mark attendance after the class

Student Mode:

Implementation

Technology and Architecture

Technology

The web app was deployed with the below technological component
Backend Code: .NET Core, C#, Node.js
Mobile App code: React Native
Web App code: ReactJS
Database: SQL Server, MongoDB
Cloud: Microsoft Azure

Integrations

Security:

Backup and Recovery

Cloud systems and components being used are secure and with 99.99% SLA. We have added HA/DR mechanism to create a replica of the services

Scalability

Application is designed to scale up to 10X times the average load received on the 1st 6 months of its usage and all cloud resources are configured for autoscaling based on the load

Cost Optimization

Alerts and notifications are configured to notify if the budget is being exceeded. Peritos being a cloud partner is managing the environment for the client by keeping a close watch on the cost and finding ways to optimize the same

Code Management, Deployment

Features

Students are able to see the list of subjects and timetable with a simple click of the mouse using the attendance management system
Teachers are able to see the list of Subjects , Classes and Student’s Attendance
Students are able to view the attendance % and the min attendance needed vs achieved
On the go attendance marking and calculations updated
Incorporate holidays, classes cancelled in the min attendance calculations
Quick setup with Dashboard view

Challenges

Client had a requirement to get the list of online attendee and show the duration how long they were on the call. This was helpful to tackle those students who just logged in and dropped off.
We implemented an online meeting invite scheduling from this system which created a TEAMS meeting link. All students and teachers had the link before the class was about to start and with the use of API we were able to get the list of attendes. The duration they attended is still not possible and for that we had a work around of the students having to do a gesture when attending the meeting at random times which helped to track the presence of students

Project Completion

Duration

Deliverables

UX Design was delivered after which the scope was confirmed
Mobile app which was downloaded from the intranet for the authorized users
Document set:
How to document Guide and FAQ on some common issues that might be faced in using the app by the Students/ Teachers and Admin
Project handover
Architecture document
Knowledge transfer with Train the Trainer sessions for super users who further trained the staff members

Support

As part of the attendance tracking app project implementation, we provided 1 month of extended support. This includes any major / Minor bug fixes.

Testimonial

We got the below feedback from the staekeholders

This app has helped us a lot in keeping a close watch on the student’s attendance and helping us to ensure that we have the right data points when we feedback to the parents on a student’s performance. We like the way this app is designed and it is very user-friendly and easy to use. highly recommend this app to anyone looking to keep a track of their attendance.

Anjul jain

Founder, Managing director

Next Phase

We are now looking at the next phase of the project which involves:

Ongoing Support and adding new features every Quarter with minor bug fixes
Web based module to have admin be able to mass Upload teacher, students

If You Are Looking For Similar Services? Please Get In Touch

Testimonial

Edward Yarashev

Product Manager | Tonkin + Taylor

Peritos is a team of highly skilled developers, technical experts, and delivery managers. We’ve been very impressed with their commitment. Their developers and delivery managers have conducted themselves with professionalism and diligence at all times, and the quality of the work they have performed has been excellent. Many times, they proposed better solutions, which resulted in better and faster products. Peritos is a reliable AWS Partner. You can trust and be satisfied.

(For services and support)

Richard Canny

Ultimation industries | President

“We are very happy with the results of this major IT project with Peritos Solutions. Their staff gained a good knowledge of our business and processes. They were able to work with many of our diverse team members and launch Business Central ERP on time and on budget according to our requirements. We will be using them again for future projects and additional development actions. Thank you!”

(For services and support)

Grant Peterson

Software Development Manager | Insight Software

The project was completed on time and as per the agreed budget. The communication was excellent, as was the dedication to quickly turning around the required report development. The overall experience was good, and I would definitely work with the Peritos Team again.

(For services and support)

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Attendance Tracking App- AS Institute Ajmer