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This case study explores the ease that an attendance tracking software can bring to a huge professional institute.
Pioneer Institute of Professional Studies is a Part of Pioneer Group which was established in 1996. The institute is known for providing quality education and is one of the oldest private educational Institutes in Indore. Pioneer Institute is run and managed by highly qualified & experienced professionals who have an expertise in the field of education & industry.
Peritos and Pioneer Institute of Professional Studies got together and discussed about the issues related to attendance management system for students and teachers during the Lockdown period when all classes and lectures were happening online. In order to effectively manage tracking the attendance and ensure there is visibility to both students, teachers and parents, it was decided to discuss the online and digital option to get the teachers and students to track and manage the attendance online. This was also decided to implement across all of the Pioneer Group of Schools and colleges after its 1st successful iteration.
As part of the project implementation we provided 1 month of extended support. This includes any Major / Minor bug fixes.
After using the app live for a month, we took a survey of approx. 20 teachers and 50+ students on how the app performed. All he staff and students love it. Here are the survey results out of 5 Stars:
We are now looking at the next phase of the project which involves:
Peritos is a team of highly skilled developers, technical experts, and delivery managers. We’ve been very impressed with their commitment. Their developers and delivery managers have conducted themselves with professionalism and diligence at all times, and the quality of the work they have performed has been excellent. Many times, they proposed better solutions, which resulted in better and faster products. Peritos is a reliable AWS Partner. You can trust and be satisfied.
“We are very happy with the results of this major IT project with Peritos Solutions. Their staff gained a good knowledge of our business and processes. They were able to work with many of our diverse team members and launch Business Central ERP on time and on budget according to our requirements. We will be using them again for future projects and additional development actions. Thank you!”
The project was completed on time and as per the agreed budget. The communication was excellent, as was the dedication to quickly turning around the required report development. The overall experience was good, and I would definitely work with the Peritos Team again.
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Pioneer Convent School was established by Pioneer Group in 1999 for delivering value based education. The school is one of the oldest private schools based in Indore. Pioneer Convent School believes in teaching students beyond the classroom knowledge. They try to connect the students with values which enhance their life skills.
http://www.pioneerconvent.com/
Location: Indore, Madhya Pradesh, India
After the successful implementation of the software in 2 of the Group companies it was a natural progression to start on the discussion for Pioneer Convent School. We discussed on some high priority product bug fixes and changes to the existing app which was to be implemented with this release and also to update the same build for other apps as well already deployed.
After the successful implementation of the software in 2 of the Group companies it was a natural progression to start on the discussion for Pioneer Convent School. We discussed on some high priority product bug fixes and changes to the existing app which was to be implemented with this release and also to update the same build for other apps as well already deployed.
In the 1st Phase of online attendance management, it was discussed to have the following-
Teacher Mode:
• Design a school attendance tracking app where a teacher can view the list of children assigned to them.
• Children will be attending multiple lectures in a day.
• The teacher needs to check-in and out after each of the lectures.
• Ability to export attendance for each class or student
Student Mode/ Parent Mode
• Student / Parent should be able to see the online attendance management system
• Check the Goal vs Achieved attendance criteria
Backend would be done via mass upload at the Go live date by the admin to upload all Student, Teachers and Subject schedule with the timings.
Technology
The web app was deployed with the below technological component
• Backend Code: .NET Core, C#, Node.js
• Mobile App code: React Native
• Web App code: ReactJS
• Database: SQL Server, MongoDB
• Cloud: AWS
Integrations
• Migration from an on-premise database to Online Student, Teacher, Subject database
• Single Sign-on using Auth0
• Sendgrid
Security:
• Data Encryption
• Multi-Factor Authentication for Admin, Teacher, and students when logging in
• All API endpoints are tokenized
Backup and Recovery
Cloud systems and components used in the attendance management system are secure and 99.99% SLA. We have added HA/DR mechanism to create a replica of the services
Scalability
Application is designed to scale up to 10X times the average load received in the 1st 6 months of its usage and all cloud resources are configured for auto-scaling based on the load
Cost Optimization
Alerts and notifications are configured in the attendance management system to notify if the budget is being exceeded. Peritos being a cloud partner is managing the environment for the client keeping a close watch on the cost and finding ways to optimize the same
Code Management, Deployment
Code for the app is handed over to the client through Microsoft AppCenter.
CI/CD is implemented to automatically add, build and deploy any code changes
• Students are able to see the list of subjects and timetable with the click of the mouse.
• Teachers are able to see the list of subjects , classes and students attendance and mark daily attendance
• Students are able to view the attendance % and the min attendance needed vs achieved
• On the go attendance marking and calculations updated
• Incorporate Holiday, class cancelled in the Min attendance calculations
• Quick setup with Dashboard view
• After our 2 successful implementations we were mostly in control of how the app would work and the rollout process. However, there were some UI fixes and a new charting capability which was required to help make the reporting section of the app more user-friendly. We had a charting 3rd party component already implemented which did not suffice the requirement from the client side
Feb 2021 – June 2021 ~ 4 months
As part of the attendance tracking software project implementation, we provided 1 month of extended support. This included any major/minor bug fixes.
Read the feedback we got from the stakeholders as below:
“We love that the app is easy to use and it is getting better and more versatile after each roll out release and the fact that we are able to get the customized features we need is a great support from the Peritos team”
Pramod Kumar Jain, Vice Chairman, Pioneer Group
The mobile app designed by Peritos has made our life much easier. Digitization of attendance using this app has led to saving of time and resources, given visibility to our students and teachers, and eliminated the possibility of errors. We are very thankful to Peritos for helping us with digitization across our multiple group companies and they are all using the same app now.
We are now looking at the next phase of the project which involves:
1. Ongoing Support and adding new features every Quarter with minor bug fixes
2. A web module for admin to upload the data from thier end at the start of new session
