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Explore how an online attendance management system is necessary to track the attendance of students in a public school.
Pioneer Group has been in the education field past 1996. Pioneer Public School might be a new name in the education industry but people are well-versed with Pioneer Institute of Professional Studies and Pioneer Convent. The school focuses on providing a blend of education and culture to its students.
http://www.pioneerpublicschool.com/
Location: Indore, Madhya Pradesh, India
Pioneer Public School got together with Peritos to discuss the struggles of maintaining attendance records in online classes during lockdown. Peritos instantly suggested the school attendance tracking app as it is easy to use and all the information is just a click away. Also, the school attendance tracking software will give the liberty of making the entire process of attendance, class schedule and timings transparent for students, teachers and even parents. This was implemented first for Pioneer Institute Of Professional Studies which is an organization in the same group after which a similar version was implemented .
IN the 1st Phase of online attendance management, it was discussed to have the following-
Teacher Mode:
• Design a school attendance tracking app where a teacher can view the list of children assigned to them.
• Children will be attending multiple lectures in a day.
• The teacher needs to check-in and out after each of the lectures.
• Ability to export attendance for each class or student
Student Mode/ Parent Mode
• Student / Parent should be able to see the online attendance management system
• Check the Goal vs Achieved attendance criteria
Backend would be done via mass upload at the Go live date by the admin to upload all Student, Teachers and Subject schedule with the timings.
Technology
The web app was deployed with the below technological component
• Backend Code: .NET Core, C#, Node.js
• Mobile App code: React Native
• Web App code: ReactJS
• Database: SQL Server, MongoDB
• Cloud: Microsoft Azure
Integrations
• Migration from an on-premise database to Online Student, Teacher, Subject database
• Single Sign-on using Auth0
• Sendgrid
Security:
• Data Encryption
• Multi-Factor Authentication for Admin, Teacher, and students when logging in
• All API endpoints are tokenize
Backup and Recovery
Cloud systems and components being used are secure and with 99.99% SLA. We have added HA/DR mechanism to create a replica of the services
Scalability
Application is designed to scale up to 10X times the average load received on the 1st 6 months of its usage and all cloud resources are configured for autoscaling based on the load
Cost Optimization
Alerts and notifications are configured to notify if the budget is being exceeded. Peritos being a cloud partner is managing the environment for the client by keeping a close watch on the cost and finding ways to optimize the same
Code Management, Deployment
Code for the app is handed over to the client through Microsoft App Center.
CI/CD is implemented to add automatically build and deploy any code changes
• Students are able to see the list of subjects and timetable at the click of mouse
• Teachers are able to see the list of subjects , Classes and students attendance and mark daily attendance
• Students are able to view the attendance % and the min attendance needed vs Achieved
• On the go attendance marking and calculations updated
• Incorporate Holiday, class cancelled in the Min attendance calculations
• Quick setup, Dashboard view
Oct 2020 – Jan 2021 ~ 4 months
As part of the project implementation we provided 1 month of extended support. This includes any major / Minor bug fixes.
Read the feedback we got from the stakeholders as below:
Testimonials
” I love the ease of the app and how it has helped transform a daily activity we did to track, manage and record easily. We highly recommend using this app to other schools as well looking for managing their attendance online. Working with Peritos was a very good experience. They are experts in their work. ”
Mr. Anurag Tagade Director, Pioneer Public School
The mobile app designed by Peritos has made our life much easier. Digitization of attendance using this app has led to saving of time and resources, given visibility to our students and teachers, and eliminated the possibility of errors. We are very thankful to Peritos for helping us with digitization across our multiple group companies and they are all using the same app now.
We are now looking at the next phase of the project which involves:
1. Ongoing Support and adding new features every Quarter with minor bug fixes
2. Web based module to have admin be able to mass Upload teacher, students rolled out for the backend staff
We are now looking at the next phase of the project which involves:
1. This link talks about the work we did on the client site
2. Link to app on the store
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