attendance tracking online Pioneer Institute of Professional Studies

Executive Summary

9 January 2020

About Client

Pioneer Institute of Professional Studies is a Part of Pioneer Group Pioneer Group was established in 1996. The group is a renowned name in providing quality education and is one of the oldest private educational Institutes in Indore, M.P. Pioneer Group is run and managed by highly qualified & experienced professionals having domain experience in the field of education & industry. Autonomous and NAAC Accredited Institute.

  • Institutional Membership of CSI, IMA, ISTE and AIMS
  • Placement in Top fortune 500 Companies and Institutional Membership of CSI, IMA, ISTE and AIMS
  • Number of Students, Teachers and has been ever-increasing

http://www.pioneerinstitute.net/
Location: Indore, Madhya Pradesh, India

Project Background

Peritos and Pioneer Institute of Professional Studies discussed about the issues related to managing the attendance for students and teachers during the Lockdown period when all classes and lectures were happening online. In order to effectively manage tracking the attendance as well as ensure there is visibility to both students m, teachers and parents it was decided to discuss the online and digital option to get the teachers and students to track and manage the attendance online

Requirement

IN the 1st Phase It was discussed to have below implementation
Teacher Mode:
• Design an app where a teacher can view the list of children assigned to them.
• Children will be attending multiple lectures each day.
• The teacher needs to check-in and out them on each of the lectures.
• Ability to export attendance for each class or student
Student Mode/ Parent Mode
• Student / Parent should be able to see the attendance
• Check the Goal vs Achieved attendance criteria
Backend would be done via mass upload at the Go live date by the admin to upload all student, Teachers and Subject schedule and timings.

Scope

With the current requirement discussed and finalized we agreed on the scope of work to implement the said features in a web app with a single sign on integration

Implementation

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Technology and Architecture

The web app was deployed with the below technological component
• Backend Code:
• API code
• Front End code
• Database
• Cloud

Integrations
• Migration from on premise database to Online Student , Teacher, Subject database
• Single Sign on

 
Security:
• Private Cloud
• Data Encryption
• Multi Factor Authentication for Admin, Teacher and students when logging in
• All API endpoints are tokenized

features

• Students are able to see the list of subjects and timetable at the click of mouse
• Teachers are able to see the list of subjects , Classes and students attendance and mark daily attendance
• Students are able to view the attendance % and the min attendance needed vs Achieved
• On the go attendance marking and calculations updated
• Incorporate Holiday, class cancelled in the Min attendance calculations
• Quick setup, Dashboard view

Challenges

• Getting the huge amount of data to incorporate and add to the online database. We took an online database migration tool and added AI ML logic to ensure the right data is sent to the right data view 

• Teacher training on how to mark the attendance as there were more than 200+ teachers and onboarding around 50+ class schedules for 500+ students 

Project Completion

Duration

Deliverables

• UX Design was delivered after which the scope was confirmed 

• Web App unit tested with a how to document Guide and FAQ on some common issues that might be faced in using the app by the students/ Teachers and Admin 

• Knowledge transfer with Train the trainer sessions to train super users who further trained the staff members 

Support

As part of the project implementation we provided 1 month of extended support. This includes any major / Minor bug fixes. 

Testimonial

After using the app for a Month after go Live we took a survey of approx. 20 teachers and 50+ Students on how the app performed. Here are the survey results out of 5 Stars
• Ease of use *****
• Performance ****
• Improves productivity to track attendance *****
• Saves Time *****

Overall: 

We also took Feedback from below:
Prashant Jain Founder, Pioneer Group – ‘App has helped us in making our move to the digital space and helping us with the ‘
XXX, Pioneer Group – ‘App has helped us in making our move to the digital space and helping us with the ‘
Read more about the project on the client’s website here:
www.Xyz.com

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Mike Stuart
Head of Sales , Intel

Next Phase

We are now looking at the next phase of the project which involves:

1. Ongoing Support and adding new features every Quarter with minor bug fixes

2. Web based module to have admin be able to mass Upload teacher, students 

3. Mobile App for the students and teachers to mark attendance on the mobile phoneÂ