How to Create Group / Distribution List/ Shared Mailbox in Microsoft 365 (O365)

Below are the step-by-step instructions to create Distribution Lists (DLs), Microsoft 365 Groups, and Shared Mailboxes in Microsoft 365 Admin Center and Exchange Admin Center.

1. Creating a Distribution List (DL)

A Distribution List (DL) allows you to send emails to multiple recipients without creating a shared mailbox.

Steps to Create a Distribution List:

  1. Go to the Microsoft 365 Admin Center:

  2. Navigate to Groups:

    • In the left menu, select Teams & Groups → Active teams & groups.

  3. Click “Add a Group”:

    • Select Distribution list and click Next.

  4. Configure Group Details:

    • Name the distribution list (e.g., SalesTeam@company.com).
    • Add a description (optional).
    • Assign an email address for the group.
    • Select “Require sender authentication” if you only want internal users to send emails.

  5. Add Members to the Distribution List:

    • Select users who should receive emails from this DL.

  6. Review & Create the Distribution List:

    • Click Create group to finalize.

  7. (Optional) Enable External Email Sending:

    • If external users should be able to send emails to the DL, modify settings under Exchange Admin Center → Recipients → Groups.

2. Creating a Microsoft 365 Group

A Microsoft 365 Group provides not only a shared mailbox but also access to SharePoint, Teams, and Planner.

Steps to Create a Microsoft 365 Group:

  1. Go to the Microsoft 365 Admin Center:

  2. Navigate to Groups:

    • In the left menu, select Teams & Groups → Active teams & groups.

  3. Click “Add a Group”:

    • Select Microsoft 365 and click Next.

  4. Set Up Group Details:

    • Enter a Group Name (e.g., ProjectTeam@company.com).
    • Add a description for clarity.
    • Select Privacy Settings:
      • Public: Anyone in the organization can join.
      • Private: Only approved members can join.
    • Choose whether to Allow External Senders (if applicable).

  5. Assign Owners and Members:

    • Select Owners (Admins/Managers who can manage the group).
    • Add Members who will use this group.

  6. Review & Create Group:

    • Click Create group to finish.

  7. (Optional) Configure Additional Services:

    • After creation, access Teams, SharePoint, and Planner from the Group settings.

3. Creating a Shared Mailbox

A Shared Mailbox allows multiple users to access, send, and receive emails from a common address.

Steps to Create a Shared Mailbox:

  1. Go to the Exchange Admin Center:

  2. Navigate to Recipients:

    • Click Mailboxes in the left panel.
    • Select Shared tab → Click Add a shared mailbox.

  3. Enter Mailbox Details:

    • Name: Enter a name for the mailbox (e.g., Support Team).
    • Email Address: Set the shared mailbox email (e.g., support@company.com).

  4. Assign Members (Users Who Need Access):

    • Click Add members and select the users who should access the shared mailbox.

  5. Save and Confirm:

    • Click Save to create the shared mailbox.

  6. (Optional) Enable “Send As” Permissions:

    • In the Exchange Admin Center, go to Mailboxes → Shared.
    • Select the shared mailbox, then Mailbox delegation.
    • Under Send As and Send on Behalf, add users who should send emails from this mailbox.

  7. (Optional) Configure Auto-Reply Settings:

    • Go to Exchange Admin Center → Recipients → Shared.
    • Select the mailbox → Click Automatic replies to configure out-of-office messages.

Summary of Steps:

Feature Creation Steps
Distribution List (DL) Microsoft 365 Admin Center → Groups → Add a Group → Distribution List
Microsoft 365 Group Microsoft 365 Admin Center → Groups → Add a Group → Microsoft 365
Shared Mailbox Exchange Admin Center → Recipients → Shared Mailbox → Create

 

 

At Peritos Solutions, we specialize in Microsoft 365 administration, configuration, and integration to help businesses streamline their communication and collaboration. Whether you need to:

✔ Set up Distribution Lists, Microsoft 365 Groups, or Shared Mailboxes
✔ Migrate from on-premise Exchange to Microsoft 365
✔ Optimize Teams, SharePoint, or OneDrive for collaboration
✔ Automate workflows using Power Automate and Microsoft 365 tools

Our certified Microsoft experts can assist you in configuring your environment for efficiency, security, and scalability.

📩 Contact us today to discuss your Microsoft 365 needs!

We often get asked this question hence adding it as a blog for our new and existing customer to understand the concept.

This blog talks about how and when to use the 3 mailbox options. In Microsoft 365 (O365), Distribution Lists (DLs), Groups, and Shared Mailboxes serve different purposes, even though they all enable collaboration and email communication. Below is a comparison to help clarify their differences and use cases:

 

1. Distribution List (DL)

✅ Pros:

❌ Cons:

2. Microsoft 365 Group (M365 Group)

✅ Pros:

❌ Cons:

🔹 Types of M365 Groups:

3. Shared Mailbox

✅ Pros:

❌ Cons:

Key Differences & When to Use Each

Feature Distribution List Microsoft 365 Group Shared Mailbox
Purpose Broadcast emails to a group Collaboration & shared workspace Shared email access for a team
Email Storage No Yes Yes
Access Control No shared mailbox Full collaboration features Permission-based access
Reply Handling Individual responses Group replies Send As or Send on Behalf
Best Use Case Announcements, newsletters Teams needing email, files, and collaboration Customer support, helpdesk, shared team inbox

Which One Should You Choose?

Introduction: O365 Licenses

In this blog, we will talk about avoiding 5 mistakes while choosing O365 Licenses. Many small and large organizations are migrating to Microsoft O365 to work, communicate and collaborate on the cloud effectively. It also helps companies to reduce costs associated with maintaining the network, server upgrades, and configurations.
Migrating to Microsoft O365 has varied benefits, but you can run into several issues if you do not choose and deploy a compatible plan. Here are a few mistakes to avoid while choosing the right O365 Licenses. ations are migrating to Microsoft O365 to work, communicate and collaborate on the cloud effectively. It also helps companies to reduce costs associated with maintaining the network, server upgrades, and configurations.
1. Not identifying the Requirements Before the Migration
Creating a concise list of your requirements and goals is a critical task. If you are migrating from a different system to O365, understand what better solutions you will get. Also, if you don’t have any existing system and are looking for a new one, then enlist your goals, as that will help you choose specific O365 plan.
You will also have to decide if you should retain on-premises while using Office 365 cloud. An authorized Microsoft Partner can help you with this.
2. Not Considering Multiple Office Applications
Microsoft O365 is considered a single platform, but it can be configured in several ways based on your requirements. It offers multiple applications for different purposes like emails, collaborations and more. It also includes services like SharePoint, Exchange Online, Yammer, Skype for Business, Publisher, OneDrive, Planner Groups and more.
You can opt for a hybrid cloud to keep certain pieces of the environment onsite or in a private cloud. Such a hybrid cloud solution makes sense for most companies with varied requirements like archiving, compliance, and security, as well as organizations with legacy and line of business applications.
Depending upon your requirements, you’ll need to consider these points while choosing the appropriate plan.
3. Not Assessing the Time Required for the Migration of O365 Licenses
The migration time is directly proportional to the size of your data that has to be transferred to O365. So, if you are not aware of how much data you need to move, you will not be able to estimate the migration time.
Assessing the migration time is crucial for streamlining the migration process. Particular data might take more time, and the speed of the migration process also depends on the bandwidth.
Also, before assessing the migration time, you should determine the total data to help you choose an appropriate Microsoft Office 365 Plan.
For example, if the total number of mailboxes in your company is more than 500 and the average size of each mailbox is around 10GB, then you will need a plan that can support more than 5000GB of data. Based on that, you will also have to estimate the migration time.
4. Not Running a Proper Audit in Your IT Environment
Once you choose a plan, it is important that you run a proper audit in your IT environment. Do not just begin with the migration process. An audit will help you understand the plan and give you a clear picture of the actual scenario.
It will help you to find a suitable migration method too. Also, it will help you identify valuable and vital data.
5. Not Upgrading the Infrastructure for O365 Licenses
Many companies fail to upgrade their systems before migrating to O365. If you are still working with Windows 7, 8, or Microsoft XP, your system will experience issues with O365.
Microsoft Office 365 works best with the latest models of computers and a system running on Windows 10. So, upgrade your systems and other infrastructure if needed while deciding on a Microsoft plan. 
Apart from the systems, you will also have to look at your Internet bandwidth. Office 365 runs smoothly on robust bandwidth with a high-speed internet connection. You will be at a disadvantage if you have a slow connection or low bandwidth. So, check all this before choosing a plan, as upgrading the infrastructure is a critical prerequisite.

Conclusion: O365 Licenses

It is important that you avoid these mistakes while choosing the Microsoft O365 plan most suitable for your requirements. At the same time, remember to notify the end-users of your company when planning to migrate to O365. The entire goal is to familiarize your employees with the benefits of the plans, but if they are not aware of the platform, all will go in vain. Once you decide on a plan, conduct a pilot training with a few employees to see if the plan is compatible with your organization. Later, you can conduct training for the entire staff in accordance with your launch timelines.
If you want to shift to Microsoft Office 365 but need to know which plan to choose, reach out to a Microsoft Authorized Partner like Peritos Solutions. We will not only help you choose the right plan but also support you end to end with installation, migration process, and support.
Avoid these 5 mistakes while choosing the right Microsoft O365 Licenses

Introduction: O365 Licenses with Microsoft Authorized Partners

In this article, we will talk about O365 Licenses with Microsoft Authorized Partners. You trust reviews, expert evaluations, and certifications to help you make the best decision, whether you are buying a consumer product or considering a possible IT partner for your company. Any given brand name generally has a variety of certifications in the tech industry. However, it might be challenging to distinguish between valuable and less noteworthy certifications in many businesses.

 

When it comes to choosing an O365 plan for your business, there are various O365 plans like business basic, standard, premium, and Enterprise plans. A Microsoft-authorized partner can help you in making an informed decision.

who is a Microsoft certified Partner?

As per the definition from Microsoft, ‘A Microsoft Certified Partner is a firm that provides Microsoft-related products or services, or support for such. Companies which are Microsoft Certified Partners are part of the Microsoft Partner Network’.

Managed Services Providers, sometimes known as MSP’s, and Cloud Solution Providers, are the two main categories of Microsoft Certified Partners (or CSP’s). An MSP offers IT services like network, application, infrastructure, and security along with regular maintenance and active management of a customer’s business. Through CSP, partners can manage the entire client experience. By employing specialized tools to provide, administer, and support their customers and their cloud goods, Partners are able to control the whole cloud lifecycle of their customers directly.

Microsoft’s certification procedure is stringent and necessitates frequent auditing to ensure partners maintain their high level of expertise. In addition, it provides a simpler method for companies to buy, support, and upgrade their Microsoft licenses. When you consult a Microsoft certified partner, they can help you in the following ways:

  • Choosing the ideal solutions for your company by helping you navigate Microsoft’s complex service and product offerings
  • Optimizing your existing Microsoft subscriptions and licenses
  • Providing maintenance and support for Microsoft’s existing products and services in your company
  • Upskilling your employees by recommending and providing various Microsoft trainings

So, now that we have established who’s a Microsoft Certified Partner, let’s get into the top 5 reasons as to why you should consult a Microsoft Certified Partner for your O365 licensing needs.

1. Improved ROI

Office 365 is an influential, innovative piece of software that includes numerous tools for teamwork and collaboration in addition to the standard Office products, which include Word, PowerPoint, etc. Because of this, developing knowledge and understanding of all of Office 365’s functions requires investment of time and energy. Moreover, when you do it on your own, as we have seen, generally companies tend to focus on the quick wins and low lying fruit which solves the purpose for the time being but sets a bad foundation for your organization in the long run.

Working with a seasoned Office 365 Partner will help you get the most out of your money by cutting down on your training time and allowing you to focus on the platform’s most advantageous features. Working with a partner can also make connecting Office 365 to various outside programs simpler, thereby saving you time, helping you increase your productivity, and raising your return on investment.

2. The Correct Answers at the Right Times

Because O365 is designed for use by companies in highly diverse industries, like schools, business companies, multinational corporations etc, it has a versatile set of features. Every company has varied goals. An authorized Office 365 partner may customize the platform to your requirements by developing a strategy that considers your short and long-term company goals.

Additionally, as your business develops or as your industry evolves, your requirements may change in the future. Working with a Microsoft certified Office 365 helps you understand the right set of products and services that enable you to meet not just your current goals but your long-term goals as well.

3. Managed Upgrades And Migration

To maintain the highest levels of cyber privacy and credibility, server systems like Microsoft Office require frequent updates and upgrades. One benefit of Office 365 is that Microsoft manages these upgrades, so you don’t have to download and patch servers manually. Every plan has different modes of updates. Working with an Office 365 partner guarantees seamless upgrades tailored to your needs, without any potential incompatibility problems.

4. Improved Support

Discussing the right plan can also aid in better support in future. For Office 365, Microsoft offers minimal technical assistance that only covers onboarding and bug fixes. Some companies have the tools and expertise to handle this internally. However, collaborating with a Microsoft-certified partner can help you save considerable time and cost in this regard. A partner can fill in the gaps left by vendor support and improve the technical help offered by Microsoft to counteract any faults and ensure optimal performance. 

5. Enough Skills and Expertise

Choosing the right plan can be daunting, as there are many options and every plan has something different to offer. Certified partners have enough knowledge and expertise to suggest the right solution that will best match your company’s needs. Partners go through rigorous training to gain expertise and maintain their partner credentials. In addition, certified partners can also educate and train (if required) your employees on how to best use the new application to its fullest potential.

Conclusion: O365 Licenses with Microsoft Authorized Partners

Selecting the best Microsoft Office 365 Plan for your business can be challenging because there are so many choices in the industry. However, a Microsoft-certified partner can help you choose the right plan that will best meet your current and future requirements. .

If you are looking for a certified Microsoft partner who can not only help you choose the right plan but can work with you as your Microsoft consultant, contact Peritos Solutions today.

For more: https://learn.microsoft.com/en-us/microsoft-365/admin/manage/find-your-partner-or-reseller?view=o365-worldwide

 

Introduction

ERP (Enterprise Resource Planning) software is a business management system meant to assist firms in managing multiple important components of their business, including accounting, customer relationship management (CRM) and procurement. An ERP implementation’s primary goal is to streamline operations through an intuitive user interface and to consolidate all aspects of an organization into a single, centralized database.

When properly implemented, ERP will enhance workflow, automate business processes, eliminate redundancy, and provide everyone in the organization with access to accurate, current and complete data. Many systems lack standard manufacturing characteristics, and it can be expensive and time-consuming to subsequently install these as bespoke modules.

Before offering solutions, it is crucial for ERP implementation providers to thoroughly understand their clients’ needs by asking a series of questions. Different ERP software solutions specialize in different functionalities, and there are many other factors to take into account, such as company size, preferred choices, required solutions, etc. 

To make sure your client gets all the resources and functionality they would want for their business, it’s crucial to select an ERP system that is tailored exclusively for their line of business. An ERP implementation is a financial commitment, so it is the responsibility of the ERP solutions provider to understand the end client’s line of business and accordingly offer them a solution that will best meet their business needs.

Here’s a list of questions Peritos asks its clients, and the intent of asking these questions.

1. Name of existing ERP Implementation solution 

This question will assist the provider in understanding the fundamental structure of the organization and will also enable them to suggest a better solution than the one currently being used.

2. Any preferred choice? (SAP, Microsoft, Oracle, Others)

Knowing the choice of the preferred ERP solution will give clarity on what’s needed, as each service offering has its strengths, limitations, and target markets.

3. Familiarity with SAP features and capabilities? (On a scale of 1-5, 5 being the highest)

 SAP is the market’s most popular ERP software, with hundreds of fully integrated modules covering practically every facet of corporate management. Knowing whether the customer has a general understanding aids the ERP solution provider in developing their strategy and offering solutions that best meet their client’s demands.

4. Ever had a SAP or any other ERP product demo? (Yes/No)

 This question enables the provider to suggest alternative options and gives them a clear view of how and why the customer decided against that ERP software following the demo.

5. ERP details of the parent group/holding company?

 This topic is generally only relevant for larger firms that have their ERP system provided by their parent group or holding company. This allows the supplier to provide the customer with a system more compatible with the parent company.

6. Brief about the operations, processes, number of plants, production portfolio etc.

These details aid us in our understanding of the precise organizational structure, and the situations in which ERP solutions are required. Accordingly, we may provide features and solutions that are most suited to your requirements.

7. Estimated number of ERP users

We inquire about our clients’ projected number of ERP users to recommend a more specialized plan for them. For instance – we wouldn’t want our customer, a company with roughly 30 employees, to overspend and purchase an ERP system that is primarily intended for businesses with 200+ users.

8. Tentative list of modules for ERP implementation

ERP solutions consist of a set of modules, and understanding which one’s are required  by the customer helps us in defining our implementation strategy and calculate associated costs.

9. In terms of the services required (i) End-to-end ERP implementation (iI) Licenses (iII) Consultation

This question enables the supplier to advocate for a certain plan and understand whether the client needs a complete ERP setup, licensing, or a simple consultation. This makes it easier for us to understand your requirements and tailor our services to meet them.

10. The preferred choice of deployment? (On-Premise or Cloud or Hybrid) 

Knowing the preferred choice of deployment will enable us to develop a strategy within the appropriate time periods and recommend the most suitable option for you. 

For instance, cloud ERP is appropriate for clients that want to build their new ERP system fast and at low initial expenses. Clients that already have a strong IT team in place to manage servers and business software are good candidates for on-premise ERP, whereas hybrid ERP is appropriate for customers who want to supplement a current on-premise ERP with a few cloud functionalities or mobile apps.

11. Will the final solution be integrated with other business applications or will it run stand-alone?

This enables us to determine whether the customer wants the ERP implementation solutions to be integrated with their other plans and applications so that all data is in one location, or will it be a stand-alone solution.

12. Estimated Timelines for Go-Live

Having an understanding around when the customer expects the system to go live helps us in defining the overall project timelines and resource allocations from our end accordingly. 

13. Tentative Budget

Knowing the tentative budget will help us provide you with an ERP solution that is cost-effective and efficient.

Conclusion

Choosing the right ERP solution can be challenging but if you answer these questions properly, it will help your provider to suggest the best fit for you.

If you are confused about which ERP Implementation Solution to choose, get in touch with us. Peritos Solutions can help you opt for the right ERP Solution as per your business requirements. 

Introduction: O365 Licenses

Selecting  Office O365 Licenses is essential before migrating to the cloud. Microsoft offers multiple license options for small, medium and enterprise businesses. Understanding the differences and choosing the right fit for your business may seem like a challenging task. But we are here to make it simple for you.

The two major categories of the licenses are Microsoft 365 Business and Microsoft 365 Enterprise. There are various license options under these categories as well. The basic features in all of them remain the same, but specific differences can affect how you work. 

Why choose Enterprise O365 Licenses as compared to Business Standard O365 Licenses?

It is better to opt for Enterprise plans as they have superior features and business analytics as compared to the Business O365 Licenses. 

The categories of the Microsoft O365 Business Licenses include:

  • Microsoft 365 Business Basic
  • Microsoft 365 Apps for Business
  • Microsoft 365 Business Standard
  • Microsoft 365 Business Premium

The categories of Enterprise O365 Licenses include:

  • Microsoft 365 E1
  • Microsoft 365 E3
  • Microsoft 365 E5
  • Microsoft 365 F3

This article covers the differences between basic Microsoft O365 Business plans with Enterprise plans higher than E3.

1. Basic Features: O365 Licenses

Both have their own set of features applicable to different business types. 

a) Mail Storage

The O365 Enterprise plans have much more to offer as compared to the Standard O365 Business Plans. Enterprise plans provide mailboxes as large as 100 GB with unlimited storage while Business Plans merely offer 50 GB.

Big Corporations should undoubtedly choose the Enterprise Plans, but if you are a small organization with expansion plans in the not-so-distant future, you should also go for the same.

 

b) Business Intelligence and Analytics

O365 Enterprise Plans have a wide variety of business intelligence and analytics tools compared to the O365 Business Plans. Enterprise provides Delve Analytics, Advanced Excel, and Power BI Pro tools. 

These features help in performing analytical tasks by organizing the visual data on one platform, but are not available with Microsoft O365 Business Plan. If you are a company that performs high-level analytical operations, then Enterprise Plans will be a better option for you.

 

2. Added Features of Enterprise O365 Licenses

Enterprise O365 Licenses include many additional features like:

a) Litigation Hold

It allows the users to keep their archive mailbox on hold, which means that modified and deleted emails can be saved for a defined period. 

b) Skype for Business- Cloud PBX, PSTN Conferencing and Meeting Broadcast

Helps to communicate internally between departments and conduct meetings whenever needed.

 

c) Intune

A tool for mobile management that helps organizations access data and applications

 

d) On-Premise CAL Rights

Another significant difference between the two plans is the on-premise CAL (Client Access License) rights. Microsoft O365 Enterprise Plans allow users to run servers locally for applications like SharePoint, Windows, Skype, Exchange and more. 

It is better to choose any Enterprise Plan that is E3 or higher, as it allows you to run multiple applications and services, and carry out internal processes and communication smoothly in your company. 

3. Number of Users: O365 Licenses

The Microsoft Office 365 Business Plan can be used and shared by up to 300 users, but Microsoft 365 Enterprise Plan can be shared with unlimited users. 

If you are a growing firm, it makes sense to opt for the Enterprise Plans. Business Plans are suited for companies that are very small or just starting. 

4. Cost: O365 Licenses

Both the plans offer you the same basic features. However, the O365 Enterprise Plans give you many added features, making it slightly more expensive compared to the Business Plans.

The base price of the Business Plan ranges from $5 to $12 compared to $8 to $35 for the Enterprise Plan. For a small additional cost, the Enterprise Plans do give you an array of features and applications that can help you set up systems for your Business. So, it is a wise decision to spend on them as they will be more beneficial in the long run. 

 

5. Threat Protection and Security

Any organization, large or small, will want its data secure and protected. There are a lot of differences between the two plans when it comes to security.

Microsoft Office 365 Business comes with Advanced Threat Protection (ATP). On the other hand, O365 Enterprise Plans have many additional features like Device Guard, App Locker, Credential Guard, Enterprise Data Protection and Microsoft Advanced Threat Analytics. 

When considering security, you should choose E3 O365 or higher license.

 

Conclusion

Microsoft O365 Enterprise Plans have so much to offer that they should be your natural choice. Business Plans are great for companies that are just starting out or those which require limited functionality. Enterprise Plans are more suitable for big corporations.

If you need expert advice about which Enterprise plan to choose for your business, get in touch with an authorized Microsoft Partner like Peritos Solutions. We have guided various companies and helped them opt for the right plan that enhances their efficiency and provides the right solutions. 

Introduction: Different O365 Licenses

In this blog, we will talk about different O365 Licenses. It isn’t easy to imagine life without software and applications like Word, Excel, Skype and many more in our day-to-day life. All these are part of Microsoft – Office 365.

What is Office 365?

Office 365 is a cloud-based subscription model of Microsoft’s well-known productivity suite MS Office. It was introduced in 2001. Word, Excel, PowerPoint, Outlook etc. are all a part of it. Depending on the plan chosen, additional applications and services like Publisher, Yammer, OneDrive, Exchange, Microsoft Teams, Access, Skype, Planner and SharePoint are available.

Under Office 365, various licensing options are available, such as for individual use, homes with multiple users, students, corporations, organizations, and educational institutions. Users can also access free, feature-constrained versions of Office apps through the Office Online service, available online and on mobile devices.

Is Office 365 and Microsoft 365 the Same?

Office 365 is a component of Microsoft 365. It is a package of services from Microsoft. The formal brand name of Microsoft’s productivity suite has been changed from Office 365 to just Microsoft 365 from April 21, 2020.

Different Types of O365 Licenses

O365 licenses are available in three reasonably priced options. Therefore, They have basic office features suitable for most small and medium-sized organizations. Let’s learn about all three in brief.

Different O365 Licenses

Business Basic

As its name indicates, this plan is the simplest in the business category. It provides safe cloud storage services along with online versions of Office programs. Businesses with staff members needing simple remote solutions are most suited for it. It is also the most affordable business package costing about ₹ 125.00 a month per user.

Business Standard

This package includes all the remote work and communication capabilities you could possibly need, including Microsoft Teams, secure cloud storage, and business email. The fact that Business Standard offers top-notch Office programs for multiple devices is its USP. Businesses who need the most recent Office products but don’t need the full Microsoft Office 365 online experience should choose this plan. The Business Standard package costs ₹ 660.00 a month per user.

Business Premium

This is the Business category’s premium subscription. Therefore,  Businesses who want the full Microsoft Office 365 experience should choose this plan. Everything offered by Business Standard is also included in this plan, including extensive cyber threat security and device control. Additionally, you may utilize the most recent updated software to run the entire Microsoft Office Suite on PCs, Macs, and mobile devices. It is the most expensive package costing ₹ 1,585.00 a month per user.

0365 Enterprise Plan

The more robust equivalent of the Business Plan is Microsoft 365 Enterprise. It combines local and cloud-based apps to simplify large organizations’ interaction and production operations. The Enterprise package includes leading services, including Office 365 ProPlus, Office applications, a comprehensive set of online email services, and many others.

Difference Between Enterprise and Business Plan in Different  O365 Licenses

Although these two plans might seem a bit similar, there are some differentiators between them. Let’s compare both of these plans to help you understand better.

  Enterprise Plan Business Plan
Cost Costs between $6 and $22 Costs between $10 and $38
Number of Users Unlimited users Upto 300 users
Who can use them? Large companies and enterprises with multiple offices Small and medium-sized firms

Some of the other differentiators and features are:

1) Threat Protection 

The security of your applications should be one of your top priorities, whether you operate a small firm or a large corporation. The enterprise package provides many features for threat security, including App Locker, Device Guard, Credential Guard, Microsoft Advanced Threat Analytics, and more. Business plans, however, only include the Advanced Threat Protection (ATP) program.

 

2) Features

Microsoft 365 Business and Microsoft 365 Enterprise have distinctive feature sets appropriate for various business models.

  •  
  • Mail Storage 

Users of the Enterprise plan have access to a mailbox that is 100 GB in size and unlimited archive storage, whereas the Business plan has full access to 50 GB. The Enterprise subscription also offers users business-class email hosting and a personalized email address.

  •  
  • On-Premise CAL Rights 

Users of Microsoft 365 Enterprise are offered the ECAL suite, allowing them to run servers remotely for the services of Exchange, SharePoint, Skype, Windows, etc.

  •  
  • Business Intelligence and Analytics

In contrast to Microsoft 365 Business, Microsoft 365 Enterprise offers a variety of business information and analytics solutions.

 

If you want to check the different plans for yourself, then have a look here:

Business Plans- Basic, Standard, Premium

Enterprise Plans- E3, E5 and F3
Enterprise Plans- E1 , E3 and E5 

What are the different O365 licenses you should know about?

Microsoft, on its part, also helps companies choose a plan that is compatible with their IT environment and other requirements. You can check that here.   

Conclusion: different O365 Licenses

Choosing the best Microsoft O365 License for your company can be challenging due to availability of so many alternatives in the market. Avoid purchasing in a hassle. Instead, it is advised that you spend time evaluating each and picking the right one as per your needs.

If you are still confused about which plan to go for, you can consult a Microsoft Partner like Peritos Solutions to guide and support you in a better way. Peritos has worked with various small and big organizations and helped them choose a plan that best suits their requirements, thereby making their business more productive and successful.

Introduction

In this blog, we will talk about 5 factors that help you to choose Microsoft O365 Licenses. Office 365 has been Microsoft’s leading software package for almost a decade. It has worked well for businesses of all sizes and has shown strong adoption and user retention rates. Its strong security measures like two-factor authentication ensure that unauthorized people cannot access your data even if they manage to access your device.

 

There are many different kinds of O365 licenses available, based on the unique needs of your business. Before you invest in an expensive tool for your company, it is important to determine the right product which will serve all your requirements. Here’s a guide to help you choose the right plan.

Choosing the Service Family : Business or Enterprise O365 Licenses

Small-to-medium-sized businesses are the target audience for the Business Plans. On the other hand, Enterprise Plans cater to large organizations. Business O365 licenses can have infinite users, while business plans are restricted to 300 users. Based on the user counts, businesses should choose one service family and the most effective plans within that family.

Below are the 5 factors that you should consider while choosing the Microsoft O365 licenses most appropriate for you.

1. Examine your needs

Looking at what you already have is a good place to start. What type of operating system do you use? Is the same office software used across the board? Some companies have an application patchwork as a result of their excessive growth. Microsoft 365 is a cloud-based service that integrates well with various operating systems. 

You need to focus on what factors are most significant to you when you try to finalize the best Microsoft O365 licenses for your business. Is better communication your main goal? How about collaboration and productivity? Which plan best fits with your broader digital transformation strategy? You need to consider all of these factors while selecting the plan for your organization.

 

2. IT and infrastructure compatibility for O365 Licenses

A thorough assessment of your IT infrastructure’s compatibility with the Microsoft Office 365 platform will help you in preparing for a smooth and timely deployment, without any unforeseen problems.

 

Check your bandwidth to understand how many client computers your network can support at once.

 

Review your Internet and Wifi access options. This will enable you to decide whether a backup connectivity strategy is required or not.

 

Review your existing setup. SSO, directory synchronization, the Exchange Hybrid environment etc. are some of the things that you should check. Also, you must ensure that any mobile devices you use are compatible with a mobile device management solution.

3. Review your budget

Typically, every relocation will require two budgets. The license costs for the Microsoft 365 plan you select are one thing; the actual migration costs are entirely different. If you have the right resources, you can choose to keep the migration in-house and save some money. As a best practice, always strive to slightly overestimate the number of licensed users to cater for any future growth.

 

4. Compare and select the perfect O365 Licenses

There are a lot of Microsoft O365 licenses plan available from which you can choose the one which best caters to your needs. Some choices will be apparent. For instance, if you have fewer than 300 members, the business plans are best for you as they are designed for businesses with fewer users. Enterprise subscriptions are the only option if your company has significantly more users than 300.

 

5. Determining the level of security needed

Data security is of utmost importance, and there are several ways to ensure your data is as safe as possible. There are many options available for the Office 365 tool suite that provide various degrees of protection. For instance, no inbuilt security features are available with the home license. Exchange Online Protection, Advanced Threat Protection (ATP), and other security features are available in different plans like the Enterprise and Business licenses.

Conclusion

There are many different kinds of O365 licenses available. It is important for a business to evaluate each plan and choose the right one, best suited to their needs.

Small and medium-sized businesses should use business plans. They provide the majority of office programs that SMB’s require. Compared to Enterprise, they have fewer users and fewer security features, but their pricing and commitment terms are more reasonable.

On the other hand, enterprise plans are ideal for huge businesses with bigger needs. They provide the Microsoft Office 365 program and applications, along with extra security and compliance solutions. The additional services do have a cost and need a yearly contract with Microsoft.

To read more: https://learn.microsoft.com/en-us/microsoft-365/admin/setup/plan-your-setup?view=o365-worldwide.

Are you still confused? Reach out to an authorized Microsoft Partner like Peritos Solutions to discuss which plan and tool link will best fit your requirements, and make the right choice for your business.