5 Factors to help you choose the right microsoft o365 licenses


In this blog, we will talk about 5 factors that help you to choose Microsoft O365 Licenses. Office 365 has been Microsoft’s leading software package for almost a decade. It has worked well for businesses of all sizes and has shown strong adoption and user retention rates. Its strong security measures like two-factor authentication ensure that unauthorized people cannot access your data even if they manage to access your device.


There are many different kinds of O365 licenses available, based on the unique needs of your business. Before you invest in an expensive tool for your company, it is important to determine the right product which will serve all your requirements. Here’s a guide to help you choose the right plan.

Choosing the Service Family : Business or Enterprise O365 Licenses

Small-to-medium-sized businesses are the target audience for the Business Plans. On the other hand, Enterprise Plans cater to large organizations. Business O365 licenses can have infinite users, while business plans are restricted to 300 users. Based on the user counts, businesses should choose one service family and the most effective plans within that family.

Below are the 5 factors that you should consider while choosing the Microsoft O365 licenses most appropriate for you.

1. Examine your needs

Looking at what you already have is a good place to start. What type of operating system do you use? Is the same office software used across the board? Some companies have an application patchwork as a result of their excessive growth. Microsoft 365 is a cloud-based service that integrates well with various operating systems. 

You need to focus on what factors are most significant to you when you try to finalize the best Microsoft O365 licenses for your business. Is better communication your main goal? How about collaboration and productivity? Which plan best fits with your broader digital transformation strategy? You need to consider all of these factors while selecting the plan for your organization.


2. IT and infrastructure compatibility for O365 Licenses

A thorough assessment of your IT infrastructure’s compatibility with the Microsoft Office 365 platform will help you in preparing for a smooth and timely deployment, without any unforeseen problems.


Check your bandwidth to understand how many client computers your network can support at once.


Review your Internet and Wifi access options. This will enable you to decide whether a backup connectivity strategy is required or not.


Review your existing setup. SSO, directory synchronization, the Exchange Hybrid environment etc. are some of the things that you should check. Also, you must ensure that any mobile devices you use are compatible with a mobile device management solution.

3. Review your budget

Typically, every relocation will require two budgets. The license costs for the Microsoft 365 plan you select are one thing; the actual migration costs are entirely different. If you have the right resources, you can choose to keep the migration in-house and save some money. As a best practice, always strive to slightly overestimate the number of licensed users to cater for any future growth.


4. Compare and select the perfect O365 Licenses

There are a lot of Microsoft O365 licenses plan available from which you can choose the one which best caters to your needs. Some choices will be apparent. For instance, if you have fewer than 300 members, the business plans are best for you as they are designed for businesses with fewer users. Enterprise subscriptions are the only option if your company has significantly more users than 300.


5. Determining the level of security needed

Data security is of utmost importance, and there are several ways to ensure your data is as safe as possible. There are many options available for the Office 365 tool suite that provide various degrees of protection. For instance, no inbuilt security features are available with the home license. Exchange Online Protection, Advanced Threat Protection (ATP), and other security features are available in different plans like the Enterprise and Business licenses.


There are many different kinds of O365 licenses available. It is important for a business to evaluate each plan and choose the right one, best suited to their needs.

Small and medium-sized businesses should use business plans. They provide the majority of office programs that SMB’s require. Compared to Enterprise, they have fewer users and fewer security features, but their pricing and commitment terms are more reasonable.

On the other hand, enterprise plans are ideal for huge businesses with bigger needs. They provide the Microsoft Office 365 program and applications, along with extra security and compliance solutions. The additional services do have a cost and need a yearly contract with Microsoft.

To read more: https://learn.microsoft.com/en-us/microsoft-365/admin/setup/plan-your-setup?view=o365-worldwide.

Are you still confused? Reach out to an authorized Microsoft Partner like Peritos Solutions to discuss which plan and tool link will best fit your requirements, and make the right choice for your business.

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